Effective Date: 1 January 2026
Data Controller: Buddiesparadefed Field Guides Ltd. (Company No. 14920481)

1. Principles of Data Processing

Buddiesparadefed ("we", "our", or "the Platform") operates this educational guide dedicated to Cotswolds heritage. We maintain strict fidelity to the Data Protection Act 2018 and the United Kingdom General Data Protection Regulation (UK GDPR). We collect the minimum quantity of personal data necessary to provide reliable field guide content, handle direct user queries, and preserve digital system security.

2. Data We Collect and Methods of Acquisition

We receive and process user data through the following interactions:

  • Directly Provided Information: When you submit our contact form, you provide your name, email address, topic interest, and message content. This information is processed exclusively to address your inquiry under the lawful basis of legitimate interests (Article 6(1)(f) UK GDPR).
  • Automated Network Metadata: Standard web server logs automatically capture IP addresses (anonymized at the subnet level), browser type, referer header, timestamp, and requested URL strings. This metadata is collected to diagnose server errors and mitigate malicious cyber attacks.
  • Cookie Identifiers: Minimal state preferences stored via localStorage to record your cookie consent choice, as detailed in our dedicated Cookie Policy.

3. Third-Party Processors and Infrastructure

We do not sell, rent, or lease personal identifiers to marketing brokers or commercial advertising networks. Data processing is restricted to reputable infrastructure providers:

  • Hosting and content distribution networks situated within certified secure data centres inside the UK and European Economic Area (EEA).
  • Domain message transit relays operating Transport Layer Security (TLS 1.3) encryption in transit.

4. Data Subject Rights (UK GDPR & CCPA)

Depending on your jurisdiction, you are entitled to exercise comprehensive statutory rights regarding your personal information:

  • Right of Access: You may request a verified copy of all personal records maintained by our bureau.
  • Right to Rectification: You may correct inaccurate or incomplete contact records.
  • Right to Erasure ("Right to be Forgotten"): You may request the permanent destruction of your communication records where no statutory retention obligation exists.
  • Right to Restriction and Objection: You may restrict processing or object to our legitimate interest determinations.
  • California Consumer Privacy Act (CCPA) Rights: California residents hold the right to know what personal categories are collected, confirm that no data is sold or shared for cross-context behavioural advertising, and receive non-discriminatory service upon exercising these rights.

5. Data Retention Periods

Contact inquiries are retained in secure operational mail logs for a period of twenty-four (24) months to facilitate ongoing editorial follow-up and trail verification, after which records are permanently purged. Server diagnostic logs are systematically overwritten after thirty (30) days.

6. Data Protection Officer & Supervisory Authority Contact

For any inquiries, requests to exercise your privacy rights, or notices regarding data handling, please direct correspondence to our Data Protection Desk:

Data Protection Officer: Privacy Bureau, Buddiesparadefed Field Guides Ltd.
Postal Address: 14 Chipping Steps, Tetbury, Gloucestershire, GL8 8DF, United Kingdom
Email: [email protected]

If you consider our response unsatisfactory, you maintain the right to lodge a formal complaint with the UK supervisory authority: The Information Commissioner's Office (ICO), Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF (ico.org.uk).